Establishment of HR-Database

Human Resource Information System (HRIS)/HR database has been established by Finance Department with the initial financial assistance from the World Bank. It is a repository that stores information ranging from very basic like NIC, date of birth, date of appointment, initial BPS to sophisticated like service history (promotion, transfer, deputation), qualification details (institute attended, courses, year etc) dependents detail (name, DOB, relationship) etc.

There are 390,070 regular sanctioned posts, out of which the data of about 368,309 serving employees has been collected so far. The data of remaining employees is being collected and refined. The database has been integrated with the budget database, linking people to posts.

Issuance of Machine Readable Service Cards (MRSC) is one of the uses of HRIS, which are being issued to all Government employees through the database. In the first phase, MRSC has been introduced in all secretariat departments, 35 attached departments and nine districts namely Peshawar, Charsadda, Kohat, Nowshera, Abbottabad, Shangla, Buner, and Dir Lower, Malakand. MRSC bears 2D barcode containing basic information about an employee which can be used for the identification of employees ensuring high degree of security in the prevailing critical law & order situation.

The introduction of MRSC is an indigenous effort by the technical staff of Financial Management Information Unit (FMIU) Finance Department and is at par with the NADRA’s ID Cards, on which a hefty amount has been spent. In order to utilize the MRSC for personal and professional identification purposes at official entrance points, Employees’ Verification System has been developed by the technical staff of FMIU. Through this system, MRSC & NADRA’s National ID Card will be used to retrieve information about an employee from the HR-Database and verify it accordingly. If an employee does not have MRSC, his/her NADRA ID card can be used for verification purpose. The Bar Code Scanners have been programmed in such a way that it can retrieve the data pertaining to an employee from HR database, by decoding the ID card. This is the first ever attempt by Public Sector to use 2D barcode on a NADRA ID card and retrieve the data from another database with minimum human intervention.

MRSC Details

S. No.Secretariat DepartmentNo. of Cards
1 Agricultural, Livestock and Cooperation Department 75
2 Auqaf, Hajj, Religious and Minority Affairs Department 46
3 Communication and Works Department 68
4 Elementary and Secondary Education Department 175
5 Energy and Power Department 48
6 Environment Department 67
7 Establishment and Administration Department 1652
8 Excise and Taxation Department 70
9 Finance Department 539
10 Food Department 25
11 Health Department 122
12 Higher Education, Archives and Libraries Department 85
13 Home and Tribal Affairs Department 181
14 Housing Department 37
15 Industries,Commerce and Tech. Edu. Dept 47
16 Industries,Commerce,Labour, Mineral Dev. and Tech. Edu. Dept 56
17 Information and Public Relations Department 22
18 Information Public Relations and Culture Department 19
19 Inter Provincial Coordination Department 52
20 Irrigation Department 68
21 Labour Department 19
22 Law, Parliamentary Affairs and Human Rights Department 136
23 Local Government Department 85
24 Mineral Development Department 41
25 Planning and Development Department 209
26 Population Welfare Department 39
27 Public Health Engineering Department 41
28 Relief, Rehabilitation and Settlement Department 4
29 Revenue and Estate Department 140
30 Science, Technology and I.T. Department 60
31 Sports, Culture, Tourism and Youth Affairs Department 28
32 Sports, Tourism and Youth Affairs Department 13
33 Transport Department 31
34 Works and Services Department 46
35 Zakat, Ushr, Social Welfare and Woman Development Department 60
  Total 4406

 

S. No.Attached DepartmentNo. of Cards
1 Local Fund Audit Department 211
2 Provincial Health Services Peshawar 78
3 Director Fisheries Peshawar 6
4 Directorate of Information Peshawar 148
5 Directorate of Higher Education Peshawar 694
6 Superintendent Engineer PHE Peshawar Circle 17
7 C & W North Wing 33
8 Director General Health Services KPK 223
  Total: 1410

 

S. No.DistrictNo. of Cards
1 PESHAWAR 2255
2 ABBOTTABAD 3587
3 NOWSHERA 1190
4 BUNER 2975
5 DIR LOWER 2865
6 KOHAT 3905
7 SHANGLA 2091
  Total 18868

PIFRA

PIFRA stands for Project to Improve Financial Reporting and Auditing (PIFRA). The main objective of this project is to computerize the whole accounting and auditing system of the country. The idea behind computerizing the whole system is to generate timely, accurate and reliable financial statements; to monitor fiscal deficit; to forecast flow of cash; to manage public debt and to achieve effective financial controls.

Khyber Pakhtunkhwa Province was the pioneer in implementation of PIFRA Project, district Abbottabad was the first site in implementation of PIFRA Project, after the successful implementation of PIFRA in Khyber Pakhtunkhwa its scope was extended to other Provinces and Federal Government of Pakistan.

Currently Budget (Current & Developmental) and releases of Provincial Finance department and district’s Finance departments are being prepared on SAP (PIFRA setup), similarly monthly payroll and expenditures are being made in Accounts offices across the province.

HR –PIFRA LINK

Human Resource Database of HR-Wing Finance Department maintains the employee related information of Khyber Pakthunkhwa like employee basic information, Education, Trainings, Job History, Employees PERs and Annual Budget BM6.

Accountant General (AG) on other hand maintains payroll related information of Provincial employees. In current system the expenditure against the salary budget is not synchronized and difficult to get the status of Vacant Posts, budgeted and running pay scales and realistic projection of salary budget. Finance Department needs the salary expenditure for actual utilization of Budget, position of vacant posts for preparing salary budget estimates and allied information.

In order to reflect the real time effect of salary expenditure and frequent posting transfer, Finance Department has established off-line link between the three databases and plans to integrate the three online, in collaboration with PIFRA & AG Khyber Pakhtunkhwa.

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